🏆 Best Choice
Confluence Alternative
More Than Just Wiki Pages
While Confluence focuses on wiki-style collaboration, BlueDocs provides a complete knowledge management platform with training workflows, policy management, and compliance tracking.
Can't pick between BlueDocs and Confluence?
Here's what makes the decision easy
Choose BlueDocs if you need:
- Training and onboarding workflows
- Policy management and compliance
- AI-powered content features
- Specialized training analytics
Stay with Confluence if you:
- Only need basic documentation
- Don't mind buying add-ons for features
- Have no training requirements
- Don't need compliance tracking
Comprehensive Feature Comparison
See exactly how BlueDocs and Confluence compare across all key features
| Feature | BlueDocs | Confluence |
|---|---|---|
| Core Document Management | AI-powered documentation hub with rich text pages and file attachments; full version control for all docs. Primarily internal-focused repository (not designed for external file sharing). | Wiki-style pages in spaces. Each page auto-versioned on edit; supports attachments and advanced macros (charts, code, etc.). Great for internal documentation, though lacks the formal document control features of a dedicated DMS. |
| Internal Wiki / Knowledge Base | Yes – provides an internal knowledge base for employees, with powerful search and content categorisation. SOPs and policies are centralised for quick reference. Focused on internal use (no public-facing KB). BlueDocs uses AI to help find information quickly and keep knowledge organised. | Yes – Confluence is a classic internal wiki platform. Organises content into Spaces with page trees, making information easily discoverable. Strong search and linking make it effective for knowledge bases. It can be used for external knowledge bases (with add-ons or public links), but it's primarily an internal tool. |
| Training & Onboarding Workflows | Yes – built-in training module. You can create interactive training paths with quizzes for new hires. Assign courses or onboarding checklists to staff and track their completion. Combines policy training with compliance (employees must read/acknowledge key docs). Ideal for onboarding and continual training within the same platform. | No – Confluence is for documentation, not training workflows. Onboarding pages can be created (and even templates exist), but Confluence won't track completion. Any compliance or training acknowledgment would rely on manual methods or an integration (e.g., a Jira checklist or add-on app). |
| Policy Management & Compliance Tracking | Yes – BlueDocs is designed for compliance. You can create policy documents (e.g. HR policies, safety manuals) and use version control on them. It automates policy sign-offs: employees are prompted to read and electronically acknowledge policies, with the system logging their compliance. Administrators can see who has/hasn't signed off. Great for industries with strict policy compliance needs. | No – Confluence on its own doesn't track read confirmations. You can use third-party add-ons to require users to acknowledge a page (for compliance), but out-of-the-box Confluence lacks this. It's mainly a publishing tool; compliance tracking would be manual (e.g., posting a Confluence page and then using a separate survey or having users comment "I acknowledge"). |
| Collaboration & Workflow | Allows team collaboration on documentation. Multiple users can edit content (with changes tracked). Likely includes commenting or suggestion features to gather feedback (so far, emphasis is on keeping knowledge in sync). Supports content review workflows – e.g., an approval step before publishing key documents – to ensure accuracy. Overall, BlueDocs aims to keep everyone aligned with up-to-date info, with less of the free-form editing frenzy of Google Docs but more structure (approvals, versioning) where needed. | Good collaboration with some workflow. Confluence supports concurrent editing and inline comments. Team members can @mention others to draw attention to pages or ask for edits. While Confluence doesn't include a built-in approval workflow by default (without apps), teams often establish conventions like using draft spaces or labels. Tasks can be assigned to users in Confluence pages. Overall, easy for a team to collaborate on content, with more structure than Google Docs but less free-form than Notion. |
| Page / Site Builder Functions | Provides a unified knowledge portal for the organisation. Content is presented in a structured web interface with navigation, search, and possibly a homepage. Some branding customisation is available (logo, colours, etc.), but it's not an open-ended site builder. Emphasis is on consistency and readability of documentation and training pages, rather than bespoke web design. | Partially – Confluence lets you create spaces which function like mini-sites for teams or projects. Each space can have a homepage and a sidebar menu of pages. You can add some banner images or sections to pages, but the styling is largely uniform (unless you install theming apps). It's good for an intranet or team site that doesn't need heavy visual customisation. Easy to spin up pages, but not a full web design tool. |
| User & Permission Management | Granular role-based access controls with enterprise-level capabilities. Offers Administrator, Content Creator, and Read-only User roles with fine-grained permissions. You can assign detailed access controls for who can edit, view, or manage different content areas. Supports Single Sign-On (e.g., via Google or Azure AD) for user provisioning and allows grouping users by departments or teams to target content/training to specific audiences. Permissions can be set at multiple levels while maintaining ease of use. | Enterprise-level control. Permissions can be set for entire spaces (e.g., only Marketing team access a Marketing space) and on individual pages (restrict view/edit to specific people or groups). Atlassian Access (for Enterprise) provides SSO, SCIM user provisioning, and audit logs. Out-of-the-box, Confluence works with internal user management or external directory (LDAP/AD). It's very capable: companies can finely tune who can see or edit each piece of content. |
| Analytics & Reporting | Yes – BlueDocs provides analytics for both knowledge base usage and training. For docs, admins can see metrics like article views and search queries (to identify common questions). For training, you get reports on course completion rates, quiz scores, and pending tasks. It also tracks compliance (e.g., X% of employees have acknowledged the new policy). These insights help identify knowledge gaps and training effectiveness. | Moderate – Confluence Premium includes an analytics feature where you can see page views, unique users, and popular content over time in each space. This helps identify which documentation is most used. Admins can also extract some user activity logs. If more detail is needed, marketplace apps (like Viewtracker) can provide granular analytics. In Standard (lower tier), such analytics aren't included by default aside from the manual metrics (like number of likes or looking at last modified dates). |
| Security & Compliance | Modern cloud security with a focus on compliance. All data is encrypted in transit and at rest. Likely SOC 2 compliant or in progress, given its target market. Supports SSO and MFA for secure logins. Provides audit trails of content changes and user actions, aiding compliance audits. BlueDocs is a multi-tenant SaaS but may offer isolated instances for enterprise if needed. Overall, it aims to meet standard corporate security requirements while simplifying compliance (policy sign-off tracking built-in). | Atlassian Cloud meets high security standards (SOC2, ISO27001, etc.). Supports SAML SSO, 2FA, and granular admin controls. You can enforce password policies and access restrictions via Atlassian Access. Data is encrypted in transit and at rest. For compliance, you can get data residency (choose region where data is hosted) and export audit logs. If cloud is an issue, Confluence Data Center allows self-hosting behind your firewall, giving maximum control. Atlassian also has privacy shield and other compliance documents available. In short, very enterprise-friendly security-wise. |
| Integrations | Integrates with popular workplace tools to streamline workflows. Slack integration is available (so you can share documentation or get notifications in Slack). Likely integrates with identity providers (Google Workspace, Okta, etc.) for SSO. Possibly offers an API or Zapier connector for custom integrations (e.g., syncing with HR systems or other apps). Being newer, BlueDocs' integration list is growing – focusing on key integrations that help keep knowledge and training connected to where work happens (chat, HRIS, etc.). | Excellent integration options, especially if you use other Atlassian products. Native integration with Jira/Bitbucket is a big plus for tech teams. There are official plugins for Slack, Microsoft Teams, Google Drive, and many others. Atlassian Marketplace contains hundreds of apps that extend Confluence's integration capabilities (from diagrams to analytics to CRM integration). You can also use webhooks and the Confluence REST API to build custom integrations. In short, Confluence can be plugged into most enterprise toolchains one way or another. |
| Pricing (per-user vs flat) | Per-user pricing (SaaS model). BlueDocs is expected to offer straightforward per-seat pricing, likely with a free trial and perhaps a free tier for small teams. For example, it might charge per active user per month, which makes it scalable as you grow. The exact rates are to be confirmed, but the goal is to be cost-competitive given it replaces multiple tools (documentation + training). No large upfront fees – just monthly or annual subscription per user. | Per-user subscription. Confluence Cloud: free for up to 10 users. Standard plan around $5.50 per user/month (billed monthly; a bit lower if annual). Premium ~$10-11 per user/month. Enterprise (for large deployments) is tiered or negotiated. The linear per-user pricing means Confluence is cheap for small groups but can be significant for thousands of users (though Atlassian often offers volume discounts at higher user counts). Self-hosted Data Center licensing is tier-based (e.g., Confluence Data Center license for X users per year). Overall, pricing is user-based and predictable. |
| Customer Support (channels & hours) | BlueDocs – Likely provides personal support via email and chat. As a newer product, the team is very responsive to feedback and issues. You can expect support during business hours (and critical issue support off-hours as needed). They maintain a help centre and documentation for self-service. No dedicated 24/7 hotline yet, but users often get fast responses due to the company's eagerness to please early customers. | Confluence (Atlassian) – Standard support (business hours 5 days) for paid tiers, with community support for free users. Premium and Enterprise Atlassian plans include 24/7 support with 1 hour response for critical issues. Support is via web/email – Atlassian doesn't do phone support for standard customers. They have a vast knowledge base and community forums which are often the first stop. Enterprise customers can also purchase Premier Support for more hands-on assistance. The Atlassian community is very active, which complements official support. |
Has Advantage
No Advantage
Comparable Features
Pricing That Actually Makes Sense
Compare costs with and without add-ons
| Feature | Confluence | BlueDocs |
|---|---|---|
| Starting Price | $5.50/user/month (Standard) | $6/user/month |
| Per-User Pricing | Yes | Yes ($6/user) |
| Free Trial | Free for up to 10 users | 14 days |
| Setup Fee | None | None |
Why Others Switched from Confluence
Real reasons from real customers
Built-in Training Workflows
Confluence only handles documentation. BlueDocs includes comprehensive training and onboarding workflows with progress tracking and compliance features.
Automated Compliance Tracking
While Confluence requires third-party add-ons for compliance, BlueDocs includes automated policy acknowledgment and compliance tracking out of the box.
Specialized Analytics
Confluence's analytics are limited to page views. BlueDocs provides detailed training completion, compliance, and knowledge gap analytics.
What Customers Say About the Switch
Join hundreds of teams who made the switch
D
David Kim
Operations Director at TechScale Inc
"We loved Confluence for documentation, but needed training workflows. BlueDocs gave us both in one platform without the complexity."
L
Lisa Rodriguez
HR Manager at InnovateCorp
"Confluence couldn't track policy acknowledgments. BlueDocs automated our entire compliance process and saved us countless hours."
Frequently Asked Questions
Everything you need to know about switching
How easy is it to migrate from Confluence to BlueDocs?
Our migration team handles the entire process for you. We can import your existing Confluence pages and have you up and running within 48 hours with zero downtime.
What features does BlueDocs have that Confluence doesn't?
BlueDocs includes training workflows, policy management, compliance tracking, AI content generation, and specialized analytics - all missing from base Confluence.
How does pricing compare between BlueDocs and Confluence?
BlueDocs starts at $6/user/month with full features included. Confluence starts at $5.50/user/month but requires expensive add-ons for training and compliance features.
Can I try BlueDocs before switching?
Yes! We offer a 14-day free trial and our team can set up a demo environment with your actual Confluence content to show you the difference.
Ready to Move Beyond Basic Wiki Pages?
Join the hundreds of teams who've upgraded from Confluence to BlueDocs for complete knowledge management. See the difference in just 30 days.
