🏆 Best Choice
SharePoint Alternative
The Better Choice for Modern Teams
While SharePoint focuses solely on documentation, BlueDocs provides a complete knowledge management platform with training workflows, policy management, and AI-powered features.
Can't pick between BlueDocs and SharePoint?
Here's what makes the decision easy
Choose BlueDocs if you need:
- Training and onboarding workflows
- Simple policy management and compliance
- AI-powered content features
- Quick setup without IT complexity
Stay with SharePoint if you:
- Need extensive site builder capabilities
- Have dedicated SharePoint administrators
- Don't mind complex custom development
- Only need document storage
Comprehensive Feature Comparison
See exactly how BlueDocs and SharePoint compare across all key features
| Feature | BlueDocs | SharePoint |
|---|---|---|
| Core Document Management | AI-powered documentation hub with rich text pages and file attachments; full version control for all docs. Primarily internal-focused repository (not designed for external file sharing). | Robust document libraries with folders, metadata, versioning and optional check-in/check-out. Ideal for Office documents and records management. Also supports basic wiki pages, though editing is more cumbersome than modern wiki tools. |
| Internal Wiki / Knowledge Base | Yes – provides an internal knowledge base for employees, with powerful search and content categorisation. SOPs and policies are centralised for quick reference. Focused on internal use (no public-facing KB). BlueDocs uses AI to help find information quickly and keep knowledge organised. | Yes – SharePoint can act as an intranet and knowledge hub. You can create knowledge sites or wikis within SharePoint, complete with custom pages and navigation. It's highly configurable, but not as instantly collaborative as Confluence or Notion for wiki purposes. Often used for formal knowledge portals or intranet knowledge centres (with more setup required). |
| Training & Onboarding Workflows | Yes – built-in training module. You can create interactive training paths with quizzes for new hires. Assign courses or onboarding checklists to staff and track their completion. Combines policy training with compliance (employees must read/acknowledge key docs). Ideal for onboarding and continual training within the same platform. | No native training module. SharePoint can host training materials (PowerPoints, videos, pages) and you might use tools like Viva Learning or an LMS integrated with M365 for tracking. Without add-ons, you'd need to use things like custom lists or Power Automate to monitor if users have read a page – not straightforward. |
| Policy Management & Compliance Tracking | Yes – BlueDocs is designed for compliance. You can create policy documents (e.g. HR policies, safety manuals) and use version control on them. It automates policy sign-offs: employees are prompted to read and electronically acknowledge policies, with the system logging their compliance. Administrators can see who has/hasn't signed off. Great for industries with strict policy compliance needs. | Partial – SharePoint offers strong content governance (version history, approvals, audit logs). You can set up a workflow where publishing a policy requires approvals. For tracking employee reading, organisations sometimes use custom solutions: e.g., a SharePoint list where users click "acknowledge" or Power Automate to log responses. The capability is there to build compliance tracking, but it's not a one-click feature. On the plus side, records management (retention, etc.) for policies is very robust. |
| Collaboration & Workflow | Allows team collaboration on documentation. Multiple users can edit content (with changes tracked). Likely includes commenting or suggestion features to gather feedback (so far, emphasis is on keeping knowledge in sync). Supports content review workflows – e.g., an approval step before publishing key documents – to ensure accuracy. Overall, BlueDocs aims to keep everyone aligned with up-to-date info, with less of the free-form editing frenzy of Google Docs but more structure (approvals, versioning) where needed. | Collaboration mostly through Office co-authoring. Multiple people can co-edit Word, Excel, etc., stored in SharePoint (through Office Online or desktop apps). SharePoint pages (on modern sites) can be edited by multiple owners, but not concurrently in real-time to the same degree as Google Docs. SharePoint shines in workflow: you can use built-in approval workflows for documents or create custom flows (e.g., notify a group when content changes). Versioning and required check-out provide structured collaboration (at the expense of some spontaneity). |
| Page / Site Builder Functions | Provides a unified knowledge portal for the organisation. Content is presented in a structured web interface with navigation, search, and possibly a homepage. Some branding customisation is available (logo, colours, etc.), but it's not an open-ended site builder. Emphasis is on consistency and readability of documentation and training pages, rather than bespoke web design. | Yes – SharePoint is an enterprise site builder. Using SharePoint Online's modern sites, you can create attractive web pages with sections, web parts (text, images, calendars, lists, etc.), and custom navigation. It's ideal for making intranet homepages, department sites, and more, with your corporate branding. It requires more effort to design compared to Confluence, but offers far greater flexibility in layout and content types. SharePoint can serve as the foundation for a whole company intranet. |
| User & Permission Management | Role-based access controls. Likely offers Administrator, Content Creator, and Read-only User roles. You can assign who can edit or who can just view training and docs. Supports Single Sign-On (e.g., via Google or Azure AD) for user provisioning. Possibly allows grouping users (departments or teams) to target content/training to specific audiences. Permissions are designed to be simple (to encourage sharing knowledge) but can restrict sensitive content as needed. | Extremely granular, tied into Microsoft 365's identity management. You use Azure AD security groups, SharePoint groups, or individual assignments to control access at any level (site, library, folder, item). By default, SharePoint sites have Owners (full control), Members (edit), Visitors (read) groups which you can manage. External sharing can be enabled or disabled per site. It's powerful but can be complex to administer if not planned. SSO is inherent (using corporate credentials). You have full control over user permissions, which is excellent for compliance but requires governance to manage at scale. |
| Analytics & Reporting | Yes – BlueDocs provides analytics for both knowledge base usage and training. For docs, admins can see metrics like article views and search queries (to identify common questions). For training, you get reports on course completion rates, quiz scores, and pending tasks. It also tracks compliance (e.g., X% of employees have acknowledged the new policy). These insights help identify knowledge gaps and training effectiveness. | Some – SharePoint site usage page provides basic analytics: number of visits to the site, popular pages/documents, and usage trends over the last 7-90 days. SharePoint search has a query analytics dashboard for admins to see common searches. For deeper reporting, one can use Microsoft 365 Audit Log or build Power BI reports to analyze SharePoint data. So the capability is there, but it requires admin effort to get detailed insights. |
| Security & Compliance | Modern cloud security with a focus on compliance. All data is encrypted in transit and at rest. Likely SOC 2 compliant or in progress, given its target market. Supports SSO and MFA for secure logins. Provides audit trails of content changes and user actions, aiding compliance audits. BlueDocs is a multi-tenant SaaS but may offer isolated instances for enterprise if needed. Overall, it aims to meet standard corporate security requirements while simplifying compliance (policy sign-off tracking built-in). | Backed by Microsoft's top-tier security/compliance. Offers extensive compliance controls: content can be classified, labeled, and protected with DLP policies; retention policies can be applied to SharePoint sites; audit logs and eDiscovery are available for legal needs. Microsoft meets an array of standards (ISO 27001, SOC 1/2, HIPAA, FEDRAMP, etc.). SharePoint allows granular security configuration – sometimes leading to complexity, but also the flexibility to meet stringent requirements. For example, you can require MFA, limit access by network location, or even on-premises deployment for full control. |
| Integrations | Integrates with popular workplace tools to streamline workflows. Slack integration is available (so you can share documentation or get notifications in Slack). Likely integrates with identity providers (Google Workspace, Okta, etc.) for SSO. Possibly offers an API or Zapier connector for custom integrations (e.g., syncing with HR systems or other apps). Being newer, BlueDocs' integration list is growing – focusing on key integrations that help keep knowledge and training connected to where work happens (chat, HRIS, etc.). | First-class integration within Microsoft ecosystem: tightly integrated with Teams, Outlook (you can link emails to SharePoint), OneDrive, and Office apps. You can embed Power BI reports or Stream videos on SharePoint pages. For third-party apps, Microsoft's Power Automate has connectors for thousands of services, enabling data to flow into/out of SharePoint lists and libraries. Additionally, many enterprise software suites have built-in support for SharePoint (for document storage or portal surfacing). It's highly extensible: developers can use the SharePoint Framework (SPFx) to create custom web parts that call external APIs, etc. Essentially, if an integration is possible, SharePoint can likely do it – though it might require developer effort or use of the Microsoft ecosystem tools. |
| Pricing (per-user vs flat) | Per-user pricing (SaaS model). BlueDocs is expected to offer straightforward per-seat pricing, likely with a free trial and perhaps a free tier for small teams. For example, it might charge per active user per month, which makes it scalable as you grow. The exact rates are to be confirmed, but the goal is to be cost-competitive given it replaces multiple tools (documentation + training). No large upfront fees – just monthly or annual subscription per user. | Per-user, via Microsoft 365. SharePoint Online is typically not bought standalone (though Plan 1 is $5/user/month). Most get it through Microsoft 365 plans: e.g., Office 365 E3 ($20/user/month) includes SharePoint plus a suite of apps. For SMBs, Microsoft 365 Business Basic (~$6 AUD/user) includes SharePoint. Essentially, if your company already pays for Microsoft 365, SharePoint is included. Additional costs might come from add-ons or storage if you exceed the large default allocations. No free business tier (aside from trials); personal users can use a limited OneDrive but that's not SharePoint. |
| Customer Support (channels & hours) | BlueDocs – Likely provides personal support via email and chat. As a newer product, the team is very responsive to feedback and issues. You can expect support during business hours (and critical issue support off-hours as needed). They maintain a help centre and documentation for self-service. No dedicated 24/7 hotline yet, but users often get fast responses due to the company's eagerness to please early customers. | SharePoint (Microsoft) – Support is included with Microsoft 365 subscriptions: IT admins can contact Microsoft 24/7 for critical issues and get help via phone or online. Microsoft's support is enterprise-grade, though experiences vary – sometimes immediate resolution, other times slower for complex problems. There is a huge amount of online documentation and a large professional community (StackExchange, TechNet, etc.) that addresses common SharePoint issues. Many organisations rely on certified Microsoft partners or internal SharePoint admins for day-to-day support, only escalating to Microsoft when needed. Overall, help is available around the clock for serious issues, but user-level support is usually handled internally or via documentation. |
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Comparable Features
Pricing That Actually Makes Sense
Compare costs without hidden complexity
| Feature | SharePoint | BlueDocs |
|---|---|---|
| Starting Price | ~$6/user/month (via Microsoft 365) | $6/user/month |
| Per-User Pricing | Yes (via M365 plans) | Yes ($6/user) |
| Free Trial | Microsoft 365 trial | 14 days |
| Setup Fee | None | None |
Why Others Switched from SharePoint
Real reasons from real customers
Built-in Training Workflows
SharePoint requires complex custom solutions for training. BlueDocs includes comprehensive training and onboarding workflows with progress tracking out of the box.
Simplified Compliance Tracking
While SharePoint requires Power Automate and custom lists for compliance tracking, BlueDocs includes automated policy acknowledgment and compliance tracking natively.
Faster Setup & Implementation
SharePoint's flexibility comes with complexity. BlueDocs gets you up and running quickly without needing SharePoint administrators or extensive configuration.
What Customers Say About the Switch
Join hundreds of teams who made the switch
E
Emma Thompson
IT Manager at GlobalTech Solutions
"We were spending too much time configuring SharePoint workflows. BlueDocs gave us everything we needed for training and compliance without the complexity."
C
Carlos Rodriguez
Operations Director at InnovateNow
"SharePoint was overkill for our knowledge management needs. BlueDocs simplified our processes while giving us better training capabilities."
Frequently Asked Questions
Everything you need to know about switching
How easy is it to migrate from SharePoint to BlueDocs?
Our migration team handles the entire process for you. We can import your existing SharePoint content and have you up and running within 48 hours with zero downtime.
What features does BlueDocs have that SharePoint doesn't?
BlueDocs includes native training workflows, policy management, compliance tracking, AI content generation, and specialized training analytics - all requiring complex custom development in SharePoint.
How does pricing compare between BlueDocs and SharePoint?
BlueDocs starts at $6/user/month with full features included. SharePoint requires Microsoft 365 licensing (~$6-20/user/month) plus potential development costs for training and compliance features.
Can I try BlueDocs before switching?
Yes! We offer a 14-day free trial and our team can set up a demo environment with your actual SharePoint content to show you the difference.
Ready for a Simpler Solution?
Join the hundreds of teams who've upgraded from SharePoint to BlueDocs for simpler, more effective knowledge management. See the difference in just 30 days.
