🏆 Best Choice
Trainual Alternative
Beyond Just Training
While Trainual focuses solely on training modules, BlueDocs provides a complete knowledge management platform with document management, wiki features, and flexible collaboration tools.
Can't pick between BlueDocs and Trainual?
Here's what makes the decision easy
Choose BlueDocs if you need:
- Document management beyond training
- Flexible wiki and knowledge base
- Page builder capabilities
- Per-user pricing that scales
Stay with Trainual if you:
- Only need structured training modules
- Don't need flexible document management
- Are okay with tiered pricing jumps
- Don't need wiki-style knowledge base
Comprehensive Feature Comparison
See exactly how BlueDocs and Trainual compare across all key features
| Feature | BlueDocs | Trainual |
|---|---|---|
| Core Document Management | AI-powered documentation hub with rich text pages and file attachments; full version control for all docs. Primarily internal-focused repository (not designed for external file sharing). | Organises process docs and SOPs in playbooks. Uses a rich editor with images/videos embedded. Includes version history (30 days standard, unlimited on higher plan) to track changes. Optimised for instructional content rather than ad-hoc file storage. |
| Internal Wiki / Knowledge Base | Yes – provides an internal knowledge base for employees, with powerful search and content categorisation. SOPs and policies are centralised for quick reference. Focused on internal use (no public-facing KB). BlueDocs uses AI to help find information quickly and keep knowledge organised. | Partially – Trainual serves as an internal knowledge base for policies and processes, although it's structured as training modules. All content is centralised and searchable, but pages are organised by subject or role rather than wiki-style linking. Suited for storing company know-how, but less flexible for unstructured knowledge compared to a true wiki. |
| Training & Onboarding Workflows | Yes – built-in training module. You can create interactive training paths with quizzes for new hires. Assign courses or onboarding checklists to staff and track their completion. Combines policy training with compliance (employees must read/acknowledge key docs). Ideal for onboarding and continual training within the same platform. | Yes – training is Trainual's core. You create step-by-step manuals and assign them to employees. The system tracks completion and can quiz users on the material. It sends reminders for incomplete training. It even offers an e-signature feature (add-on) for employees to confirm they've read policies. Excellent for structured onboarding programs and ongoing role-based training. |
| Policy Management & Compliance Tracking | Yes – BlueDocs is designed for compliance. You can create policy documents (e.g. HR policies, safety manuals) and use version control on them. It automates policy sign-offs: employees are prompted to read and electronically acknowledge policies, with the system logging their compliance. Administrators can see who has/hasn't signed off. Great for industries with strict policy compliance needs. | Partial – Trainual lets you document company policies and assign them as required reading to team members. It will show completion status for each person. With the Unlimited e-signatures add-on, you can capture legally-binding acknowledgments on policies. This covers most policy compliance needs for SMBs (e.g., confirming someone read the employee handbook). However, it doesn't have advanced audit trails beyond marking completion. |
| Collaboration & Workflow | Allows team collaboration on documentation. Multiple users can edit content (with changes tracked). Likely includes commenting or suggestion features to gather feedback (so far, emphasis is on keeping knowledge in sync). Supports content review workflows – e.g., an approval step before publishing key documents – to ensure accuracy. Overall, BlueDocs aims to keep everyone aligned with up-to-date info, with less of the free-form editing frenzy of Google Docs but more structure (approvals, versioning) where needed. | Collaboration is mostly between admins creating content – not a live multi-user editor for the same page. Trainual has version history to see changes and revert. You can assign ownership of subjects to certain people for updates. There's no real-time co-editing (edits are saved by one user at a time). The focus is on delivering final content to end users. However, trainers/admins can collaborate by dividing topics and reviewing each other's contributions sequentially. |
| Page / Site Builder Functions | Provides a purpose-built page builder for creating document hubs with logo and theme customization (no custom domain support). Excels at embedding documents, folders, and other content within the documentation site. The builder is specifically designed for showcasing documentation with superior content organization and embedding capabilities. Not intended as a general website builder, but optimized for creating polished, branded documentation portals. | No general website builder. Trainual's content is delivered through its app interface. You can brand that interface with your own logo/colours and even use a custom domain to make it look like your company's site. But you can't create arbitrary web pages – everything follows Trainual's training template structure. It's meant to be an internal hub, not a public site. |
| User & Permission Management | Role-based access controls. Likely offers Administrator, Content Creator, and Read-only User roles. You can assign who can edit or who can just view training and docs. Supports Single Sign-On (e.g., via Google or Azure AD) for user provisioning. Possibly allows grouping users (departments or teams) to target content/training to specific audiences. Permissions are designed to be simple (to encourage sharing knowledge) but can restrict sensitive content as needed. | Simple user management oriented around roles in the company. Trainual lets you segment users by their role/department and assign content accordingly. Only admins or managers create content; regular employees only view their assigned subjects. It supports SSO (so employees can log in with existing credentials). Permissions within Trainual are not extremely granular – it's usually all staff see general content, with specific content restricted by assignment if needed. |
| Analytics & Reporting | Yes – BlueDocs provides analytics for both knowledge base usage and training. For docs, admins can see metrics like article views and search queries (to identify common questions). For training, you get reports on course completion rates, quiz scores, and pending tasks. It also tracks compliance (e.g., X% of employees have acknowledged the new policy). These insights help identify knowledge gaps and training effectiveness. | Yes – primarily on training progress. Trainual reports show who has completed each subject, who is in progress, and who is overdue. You can see test scores and even how long a course took someone (estimated vs actual). It's very useful for HR to ensure onboarding and compliance trainings are done. Less about content performance (no notion of page views or search terms), more about user progress and accountability. |
| Security & Compliance | Modern cloud security with a focus on compliance. All data is encrypted in transit and at rest. Likely SOC 2 compliant or in progress, given its target market. Supports SSO and MFA for secure logins. Provides audit trails of content changes and user actions, aiding compliance audits. BlueDocs is a multi-tenant SaaS but may offer isolated instances for enterprise if needed. Overall, it aims to meet standard corporate security requirements while simplifying compliance (policy sign-off tracking built-in). | Secure cloud platform (hosted on AWS). Provides SSO (Okta, Azure AD, etc.) to enforce your identity and access policies. Data encryption and regular backups are in place. Trainual likely adheres to standard compliance (privacy shield/GDPR); it's geared at SMBs so it may not have every certification yet, but many businesses trust it with HR data. Features like e-signature help with legal compliance. Admins have control to remove users and protect content. Overall, a safe system, though not as heavy-duty as Microsoft for compliance configurations. |
| Integrations | Integrates with popular workplace tools to streamline workflows. Slack integration is available (so you can share documentation or get notifications in Slack). Likely integrates with identity providers (Google Workspace, Okta, etc.) for SSO. Possibly offers an API or Zapier connector for custom integrations (e.g., syncing with HR systems or other apps). Being newer, BlueDocs' integration list is growing – focusing on key integrations that help keep knowledge and training connected to where work happens (chat, HRIS, etc.). | Offers integrations mainly around user management and content embedding. It can auto-add users from HR systems (Gusto, BambooHR, etc.), ensuring your Trainual user list stays up to date. SSO integrations (with Okta, Azure) simplify login. You can embed content from hundreds of sources (YouTube videos, Google Docs, GIFs, etc.) right into training modules. Trainual also connects with Zapier for other automation. It doesn't integrate with external knowledge bases or CRMs much – it's inward-facing – but within the HR/training ecosystem it plays nicely. |
| Pricing (per-user vs flat) | Per-user pricing (SaaS model). BlueDocs is expected to offer straightforward per-seat pricing, likely with a free trial and perhaps a free tier for small teams. For example, it might charge per active user per month, which makes it scalable as you grow. The exact rates are to be confirmed, but the goal is to be cost-competitive given it replaces multiple tools (documentation + training). No large upfront fees – just monthly or annual subscription per user. | Flat rate by employee band. Trainual charges a fixed monthly rate for a range of users rather than per user. For example: 1-25 users is ~$249/month (annual billing); 26-50 users ~$349/month (or ~$279/month if annual); 51-100 users ~$419/month (annual). Over 100 is custom pricing. So if you have 25 or fewer people, you pay the same price. They also upsell add-ons like a pre-made course library, custom domain, or e-signature which add to the cost. No free tier, but there's a free trial. |
| Customer Support (channels & hours) | BlueDocs – Likely provides personal support via email and chat. As a newer product, the team is very responsive to feedback and issues. You can expect support during business hours (and critical issue support off-hours as needed). They maintain a help centre and documentation for self-service. No dedicated 24/7 hotline yet, but users often get fast responses due to the company's eagerness to please early customers. | Trainual – Provides unlimited chat and email support to all customers. They emphasise "best-in-class" support, meaning you can reach out any time (likely covering extended hours but maybe not literally 24/7 for small plan). There's also a Trainual Help Centre and resources (Trainual University, templates, etc). Support is US-based (Arizona), so immediate live help might align with US business hours, but overall user feedback is that support is very helpful. |
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Comparable Features
Pricing That Scales With You
See how much you can save by switching to BlueDocs
| Feature | Trainual | BlueDocs |
|---|---|---|
| Starting Price | $249/month | $6/month |
| Per-User Pricing | No (tiered bands) | Yes ($6/user) |
| Free Trial | 7 days | 14 days |
| Setup Fee | None | None |
Why Others Switched from Trainual
Real reasons from real customers
Better Document Management
Trainual focuses solely on training modules. BlueDocs provides comprehensive document management with wiki features and file storage.
More Flexible Knowledge Base
While Trainual structures everything as training, BlueDocs offers flexible wiki-style linking and unstructured knowledge organization.
Superior Page Builder
Trainual has no site builder capabilities. BlueDocs includes a purpose-built page builder for creating branded documentation portals.
What Customers Say About the Switch
Join hundreds of teams who made the switch
J
Jessica Wu
Head of Operations at InnovateHR
"We moved from Trainual because we needed more than just training modules. BlueDocs gave us a complete knowledge management solution."
D
David Thompson
Training Manager at GrowthTech
"Trainual's tiered pricing was killing our budget as we scaled. BlueDocs' per-user model saved us thousands while providing better features."
Frequently Asked Questions
Everything you need to know about switching
How easy is it to migrate from Trainual to BlueDocs?
Our migration team handles the entire process for you. We can import your existing training content and documentation, converting them to BlueDocs format within 48 hours.
What features does BlueDocs have that Trainual doesn't?
BlueDocs includes flexible wiki functionality, advanced document management, page builder capabilities, and better collaboration tools - all missing from Trainual's training-focused approach.
How does pricing compare between BlueDocs and Trainual?
BlueDocs starts at $6/user/month with flexible scaling. Trainual charges $249/month for up to 25 users, making BlueDocs significantly more cost-effective for most teams.
Can I try BlueDocs before switching?
Yes! We offer a 14-day free trial (longer than Trainual's 7 days) and our team can set up a demo environment with your content to show you the difference.
Ready to Move Beyond Training-Only Solutions?
Join the hundreds of teams who've upgraded from Trainual to BlueDocs for complete knowledge management. See the difference in just 30 days.
